As an Outlook user, have you ever received a message that had multiple attachments? If you have, you probably saved one mail attachment at a time, which works well enough. But if you receive a lot of messages with multiple attachments, or they’re rare, but when they come they contain a lot of attachments, I’m pleased to tell you that there is indeed a way to download attachment files en masse instead of one at a time. It’s actually easy to do, but the process differs slightly depending on whether you are using Outlook 2003 or Outlook 2007. What follows are the steps for each version of Outlook. To minimize the chance for confusion, there are separate instruction sets for each version of Outlook.
Saving Multiple Mail Attachments at Once in Outlook 2003
Follow these steps to save more than one mail attachment at a time when working with Outlook 2003.
- Select and open the message that contains the attachments.
- Next, click File. In the menu that appears, click Save Attachments.
- The Save All Attachments dialog box appears. In the Attachments list, one or more attachments that you want to save, then click OK.
- A standard file save dialog box appears. Navigate to the folder that you want to save the attachments in and click OK to save them.
How to Save More than One Mail Attachment at a Time in Outlook 2007
Follow this procedure to save multiple mail attachment files simultaneously when you’re using Outlook 2007.
- Open the message containing the attachments you want to save.
- Click Other Actions in the Actions panel of the Ribbon. Then click Save Attachments.
- When the Save All Attachments dialog box appears, find the Attachments list, one or more attachments that you want to save, then click OK.
- In the Save File dialog box that appears, navigate to the folder that you want to save the attachments in and click OK to save them.
That’s all there is to it. The attachments are now stored in the folder you chose. I hope that you’ll find the procedures here to be time-savers when you’re working with attachments. And just so you know, there are a lot more tips where these came from.
The Living With Outlook website includes an illustrated version of these multiple mail attachment instructions, along with quite literally hundreds more tips and tricks for making dealing with Outlook more enjoyable. Please come and explore the site. Here’s a good starting location for someone dealing with lots of email: http://www.living-with-outlook.com/outlook-mail-tips.html