Modify Outlook Fonts

It’s time to learn how to change the font size Outlook uses in different views. As you know, Outlook can get a vast amount of information on the screen. However, I know my eyes aren’t as young as they used to be and the fonts Outlook uses in some places are too tiny for me. Maybe you’re in the same situation I am.

You can give your eyes a break by changing the fonts Outlook uses. Unfortunately, we’re not talking about changing the size of the text in messages you’re reading. That’s controlled by the person who creates the message and something Outlook won’t let us change. I’m talking about things like the ability to change font size for column headings and Subject lines.

While it would be wonderful if Outlook had a “Make the text bigger!” control you could set. Since it doesn’t, you need to tweak various settings in each view to get the results you want.

Here are the general steps for changing fonts in any view. They assume you are starting in the view you want to modify:

  1. Open the Customize View dialog box. You can usually get to it by right-clicking an empty section of the view then clicking Customize Current View in the shortcut menu that appears. Another way to open Customize View is through the View menu. Click View, then click Arrange By, then click Custom.
  2. Click Other Settings to open the Other Settings dialog box. The Other Settings dialog box is the place to customize the main fonts in the view.
  3. In the Customize View dialog box, click Automatic Formatting to open the Automatic Formatting dialog box. Here you will enter settings for various types of items in this view, depending on which options are available. These settings override the ones you made in the Other Settings dialog box.
  4. Click Format Columns to open the Format Columns dialog box. Here you can adjust various characteristics of the columns that are contained in this view.

As you’ve surely noticed, changing the fonts and other visible elements in a view is a good bit of work. Your best bet is to only make these kinds of changes if it will make a real difference in your experience with Outlook. And if you do decide to go for it, only do so for views that that you spend the most time working in.

If you would like to see very detailed instructions on how to make these kinds of changes in Outlook’s Mail view, go to this page at http://www.living-with-outlook.com


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